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State Library Conference Rooms: FAQs

Available to the public, the State Library maintains two conference rooms for your next meeting or presentation. Learn more below!

Building & Amenities FAQs

How early can we get into the building to set up?

If you have reserved the space all day (start by 8:30, end 3:00 pm or later) we allow users to set up in the conference rooms as early as 7:30 a.m.

How late can we stay in the building? Do the doors lock?

Reservations are typically available between 7:30 and 5:00 PM. Reservations outside this window must be approved by the State Librarian. The doors lock at 5:30, requiring a key card for access.

Can we come the afternoon before our reservation to set up?

We recommend including set-up and clean-up time within your reservation (see Conference Room Information & Terms of Use). For events with an early start (8:30 am or earlier), users can check in 48 hours in advance to see if the rooms are free after 3:00 for an early set-up. To guarantee an early set-up, we recommend reserving the time in advance.

Can we lock our belongings in the room while we go over to the Capitol?

If you would like the room to be locked, please call 503-378-2464 to request a staff person to lock the room. You will need to call us again to unlock the room upon your return.

Are there flipcharts?

We have a stand for use, but it does not include paper or pens.

Who do we contact if the room is too hot or too cold?

Contact our Operations office, 503-378-5015 for the Executive Assistant (Jessica) or Building Manager (Shawn). There is also a fan in the closets in both rooms.

Location & Parking FAQs

Do we have to pay for parking? Coins, bills, or credit card?

Yes; street parking. Coins or credit cards, at kiosks. Learn more about Parking.

Is there handicapped parking nearby?

There are marked handicapped parking spots available on Court and Winter Street.

How close are you to the Capitol?

That State Library is located directly across the street from the State Capitol along the Capitol Mall State Park. There is a convenient crosswalk with signal allowing you to cross Court street and enter the Capitol from the North entrance.

What lunch or coffee places are nearby?

The State Library is located in the heart of the downtown area. We are within a short walk of the downtown commercial core, and have many restaurants and coffee places within a walk of 1-5 blocks. For a list of downtown eateries, check out Travel Salem.

Technology FAQs

Is there internet connection?

There is public WiFi signal available for the two conference rooms.

Is there a WiFi password? 

No, it is an open network, called R103.

Can your network (WiFi) support many laptops? Example: if we set it up as a computer lab?

We do not recommend trying to connect more than a handful of laptops that will be trying to access the internet at the same time. There is primarily just a public WiFi connection that can become bogged down.

What do we do if the WiFi is having connection issues?

There may be too many people trying to access the internet at the same time. You may need to ask participants to sign-off the public WiFi. If the problem persists, or seems to not be related to overuse, please call 503-378-2464 for technical assistance.

How do you connect the laptop to the projector?

There is a VGA cable to connect a laptop to the projection system. If your laptop does not have a VGA port, you will need to bring your own adapter.

Do you have microphones?

Conference Room 103 comes equipped with a full sound system. State Library staff will assist you in turning on the system if requested.

Do you have a DVD player?

Conference room 103 has a DVD player integrated with the projection system (located in the back closet. Conference room 102 has a TV cart with a VCR and DVD player.

What if we want to do a webinar?

We would recommend reserving 103 with the integrated projection system. You will need to bring your own laptop which will connect to the webinar, and then participants can all sit and watch. We recommend having a facilitator that can sit with the laptop and control the webinar functions and type in questions participants may have.

Is your Polycom analog or digital?

Analog. We recommend using our Conference call unit (Polycom) if you have a digital one, as our phone system does not seem to work well with most digital systems.