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2021 Oregon Public Library Statistical Report Guide

Instructions for completing the annual Oregon Public Library Statistical Report.

Part 3 - Section A: Library Operating Revenue

PART 3 - LIBRARY REVENUE

SECTION A. OPERATING REVENUE

Report revenue used for operating expenditures as defined in each section below. Include federal, state, local, or other grants. DO NOT include revenue for major capital expenditures, contributions to endowments, revenue passed through to another library, or funds unspent in a previous fiscal year (e.g. carryover). Funds transferred from one public library to another public library should be reported by the receiving library. 

The numbers you report for revenue may not be the same as the annual budget, and does not need to balance with expenditures. If the city or county contributes sizeable expenses on behalf of the library, but does not show those in the library budget, the library may wish to enter matching revenue and expense for such items.

Please round to the nearest dollar. The program will fill in dollar signs and commas; there is no need to type them. Use n.c. for not collected, 0 for zero, or N/A for not applicable.

301 City revenue. Report all local government funds designated by the city available for expenditure by the public library. Do not include the value of any contributed or in-kind services or the value of any gifts and donations, library fines, fees, or grants. Do not include state, federal, and other funds passed through local government for library use. Report those funds with state government revenue or federal government revenue, as appropriate. Include amounts kept by the local government that are used to pay significant expenses on the library's behalf. Include receipts from government sources in compensation for services to non-residents.

302 County revenue. Report all local government funds designated by the county available for expenditure by the public library. Do not include the value of any contributed or in-kind services or the value of any gifts and donations, library fines, fees, or grants. Do not include state, federal, and other funds passed through local government for library use. Report those funds with state government revenue or federal government revenue, as appropriate. Include amounts kept by the local government that are used to pay significant expenses on the library's behalf. Include receipts from government sources in compensation for services to non-residents.

303 District revenue. Report all local government funds designated by the library district (or community college district) available for expenditure by the public library. Do not include the value of any contributed or in-kind services or the value of any gifts and donations, library fines, fees, or grants. Do not include state, federal, and other funds passed through local government for library use. Report those funds with state government revenue or federal government revenue, as appropriate. Include amounts kept by the local government that are used to pay significant expenses on the library's behalf. Include receipts from government sources in compensation for services to non-residents.

304 Total local government revenue. Report all local government funds designated by the city, county, district, or region and available for expenditure by the public library. Revenue may not be the same as the library's budget, and does not have to balance with expenditures.


305 State government sources. Report all funds distributed to public libraries by state government for expenditure by your library. Include Ready to Read Grants here and report the amount of the any other grants received directly from the state. Do not include federal funds distributed by the state.


306 LSTA & CARES Act grant (updated definition). Report the total amount received through LSTA and/or CARES Act grants through the State Library of Oregon during the fiscal year. Report CARES funds received from different agencies in 308.

307 Does your library participate in E-Rate? (Updated question and definition). Choose Yes or No to tell us whether your library received a telecommunications discount through E-Rate participation during the July 1- June 30 period. Please use USAC data to confirm, if you are uncertain.

308 Other federal funds. Report all other federal funds, such as CARES Act funds, ARPA, NASA, NEA, or National Science Foundation grant funds or payments such as O&C compensation.

309 Total federal revenue (auto-summed from 306, 307, and 308).


310 Other operating revenue. Report all operating revenue other than that reported on the local, state, and federal lines. Include fines and fees, non-capital monetary gifts and donations from local library foundations, businesses, corporations, or the public, interest from endowments, and grants from private sources. Count fines and fees even if the revenue is passed through to a different unit of government. 

Do not include the value of any contributed or in-kind services or the value of any non-monetary gifts and donations. Do not include contributions to endowments or revenue earned by Friends groups or Foundations.

311 Total operating revenue (auto-summed from 304, 305, 309, and 310).

Part 3 - Section B: Library Capital Revenue

SECTION B. CAPITAL REVENUE

Report all revenue to be used for major capital expenditures, by source of revenue.  

Include funds received for:

  • site acquisition
  • new buildings
  • additions to or renovation of library buildings
  • furnishings, equipment, and initial collections (print, non-print, and electronic) for new buildings, building additions, or building renovations
  • computer hardware and software used to support library operations, to link to networks, or to run information products
  • new vehicles
  • other one-time major projects

Exclude funds received for:

  • replacement and repair of existing furnishings and equipment
  • regular purchase of library materials
  • investments for capital appreciation.

Exclude contributions to endowments or revenue passed through to another agency (e.g., fines), or funds unspent in the previous fiscal year (e.g., carryover). Funds transferred from one public library to another public library should be reported by the receiving library.

312 Local Government Capital Revenue. Report all governmental funds designated by the city, county, district, or region and available to the public library for the purpose of major capital expenditures, except for state and/or federal money distributed by the local government.  

313 State Government Capital Revenue. Report all funds distributed to public libraries by state government for expenditure by the public libraries for the purpose of major capital expenditures, except for federal money distributed by the state. Oregon Cultural Trust funds used for capital purposes are reported here.  

314 Federal Government Capital Revenue. Report federal governmental funds, including federal funds distributed by the state or locality, and grants and aid, received by the library for the purpose of major capital expenditures.  

315 Other Capital Revenue. Report private (non-governmental funds), including grants received by the library for the purpose of major capital expenditures. For example, this would be funds from the Collins Foundation, Ford Family Foundation, Meyer Memorial Trust, and the Oregon Community Foundation.

316 Total Capital Revenue (auto-summed from 312, 313, 314, and 315).

Capital revenue does not need to balance with capital expenditures.