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2021 Oregon Public Library Statistical Report Guide

Instructions for completing the annual Oregon Public Library Statistical Report.

Part 10 - Administrative Information

PART 10 - Administrative Information and Library Policies

Most of these fields do not change from year to year, and are pre-filled based on previous year's data. If you have any questions or need to report any changes, please contact Ross Fuqua.


1001 Population served. Your library's legal service area. This number is updated by State Library staff, and is based on annual population estimates published by Portland State University's College of Urban and Public Affairs Center for Population Research. For some library districts and cooperatives with member libraries, additional calculations are used to provide the most accurate and equitable distribution of service populations.


1002 FSCS ID. Each administrative entity (public library and/or public library system) receives a unique Federal-State Cooperative System (FSCS) identification number following establishment. Example: OR5555. For newly established public libraries, the State Library will assign you a temporary number (LIBID) and work with the Institute of Museum and Library Services (IMLS) to establish a permanent FSCS ID.

1003 Interlibrary relationship code. This code attempts to identify your library's relationship within a district or cooperative, as applicable.

HQ—Headquarters of a Federation or Cooperative. The library or entity that provides the physical space and staff who manage, coordinate, or administer the programs of the federation or cooperative.

ME—Member of a Federation or Cooperative. An autonomous library joined by formal or informal agreement(s) with a. other autonomous libraries in the same state to perform various services cooperatively, such as resource sharing, communications, etc., and b. Libraries that are part of national, multi-state or statewide library federations or cooperatives. (Do not include OCLC.) Do not include multiple-outlet administrative entities (e.g., libraries with branches and that have the word "system" in their legal name) if the entity does not have an agreement with another autonomous library.

NO—Not a Member of a Federation or Cooperative.

1004 Legal basis code. The legal basis is the type of local government structure within which the entity functions. It reflects the state or local law, which authorizes the library.

CC—City/County. A multi-jurisdictional entity that is operated jointly by a county and a city. 

CI—Municipal Government (city, town or village). A municipal government is an organized local government authorized in a state’s constitution and statutes and established to provide general government for a specific concentration of population in a defined area.

CO—County/Parish. An organized local government authorized in a state’s constitution and statutes and established to provide general government. 

LD—Library District. A library district is a local entity other than a county, municipality, township, or school district that is authorized by state law to establish and operate a public library as defined by FSCS. It has sufficient administrative and fiscal autonomy to qualify as a separate government. Fiscal autonomy requires support from local taxation dedicated to library purposes (e.g., a library tax). 

MJ—Multi-jurisdictional. An entity operated jointly by two or more units of local government under an intergovernmental agreement which creates a jointly appointed board or similar means of joint governance; to be distinguished from a library which contracts to serve other jurisdictions and from special library districts. City/county combinations are listed under CC, rather than under Multi-jurisdictional.

NL—Native American Tribal Government. An organized local government authorized and established to provide general government to residents of a Native American reservation. 

NP—Non-profit Association or Agency. Non-profit Association or Agency. An entity privately controlled but meeting the statutory definition of a public library in a given state; includes association libraries and libraries with 501(c)3 designation. 

SD—School District. An organized local entity providing public elementary, secondary, and/or higher education which, under state law, has sufficient administrative and fiscal autonomy to qualify as a separate government. Excludes "dependent public school systems" of county, municipal, township, or state governments. 

OT—Other.  

1005 Administrative structure code. This code identifies an autonomous library entity (administrative entity) that has its own governance and funding. An administrative entity is the agency that is legally established under local or state law to provide public library service to the population of a local jurisdiction. The administrative entity may have a single outlet, or it may have more than one outlet.

MA—Administrative Entity with Multiple Direct Service Outlets where Administrative Offices are separate. An administrative entity that serves the public directly with two or more service outlets, including some combination of one central library, branch(es), bookmobile(s), and/or books-by-mail only. The administrative offices are separate from the direct service outlets and do not provide direct library services.  

MO—Administrative Entity with Multiple Direct Service Outlets where Administrative Offices are Not Separate. An administrative entity that serves the public directly with two or more service outlets, including some combination of one central library, branch(es), bookmobile(s), and/or books-by-mail only. 

SO—Administrative Entity with a Single Direct Service Outlet. An administrative entity that serves the public directly with one central library, books-by-mail only, or one bookmobile.  

1006 FSCS public library definition. By this federal definition, a public library is an entity that is established under state enabling laws or regulations to serve a community, district, or region, and that provides at least the following (an entity must meet all of the criteria below to meet the FSCS public library definition):

  1. An organized collection of printed or other library materials, or a combination thereof
  2. Paid staff
  3. An established schedule in which services of the staff are available to the public
  4. The facilities necessary to support such a collection, staff, and schedule
  5. Is supported in whole or in part with public funds

If the library meets all of the requirements of this definition, the answer is Yes. If the library does not meet one or more of the requirements, the answer is No.

1007 Geographic code. The following codes are based on Census geography and are chosen based on the “closest fit” to geographic area for which the public library has been established to offer services and from which (or on behalf of which) the library derives revenue, plus any areas served under contract for which the library is the primary service provider. In Oregon, we realize these categories don't always capture the most accurate picture of local library service.

Note: The Population of Legal Service Area (1001) should be reflected in the geographic code selected. For further clarification of municipal government, county/parish, and school district, refer to definitions under Legal Basis Code. For further clarification of metropolitan area, see Metropolitan Status Code “NC—Metropolitan Area, but Not Within Central City Limits”—Outlet Data Element Definitions).

CI1—Municipal Government (city, town or village) (exactly)

CI2—Municipal Government (city, town or village) (most nearly)

CO1—County/Parish (exactly)

CO2—County/Parish (most nearly)

MA1—Metropolitan Area (exactly)

MA2—Metropolitan Area (most nearly)

MC1—Multi-County (exactly)

MC2—Multi-County (most nearly)

SD1—School District (exactly)

SD2—School District (most nearly)

OTH—Other 

1008 Library's website. Your library's website URL will be pulled from your organizational profile.

Library website and policies

1009 Library's statewide periodical resources (Gale) link. Please include the URL from the library's website that links to the statewide databases provided by the State Library:

  • Gale/Cengage (for magazine/journal/news articles, reference eBooks, statistics, images, audio, and video content)

1010 Library's statewide career & testing resources (LearningExpress Library) link. Please include the URL from the library's website that links to the statewide online career skills and testing resources provided by the State Library:

  • EBSCO LearningExpress Library (for practice tests, skills-building for math, reading, and writing, computer skills tutorials, e-books and career development tools)

1011 Library's collection management policy. Please include the URL from your library’s website for where this policy is publicly posted, or the URL from your library’s website which links to a centrally hosted, publicly accessible policy document.

1012 Library's circulation policy. Please include the URL from your library’s website for where this policy is publicly posted, or the URL from your library’s website which links to a centrally hosted, publicly accessible policy document.

1013 Library's patron confidentiality policy. Please include the URL from your library’s website for where this policy is publicly posted, or the URL from your library’s website which links to a centrally hosted, publicly accessible policy document.