Starting in 2020, we have begun collecting branch-specific data from Oregon library systems with multiple branches and/or bookmobiles using a custom Google Sheet. We'll continue this process for 2021. Please look for an email from Ross Fuqua with a link to your library's sheet.
Answers to Questions B10 through B16 can be entered directly in the Google Sheet. The rest will be pre-filled based on 2020 data.
An outlet is a unit of an administrative entity that provides direct public library service -- in most cases a branch library or bookmobile.
Answers for questions B01 through B09 will be pre-filled and locked by the state library and should not change over time. Please contact us directly to make changes to addresses or square footage.
B01 - FSCS ID + SEQ for outlet. This is the unique identifier for this outlet, which also ties the outlet to its larger system. For example, OR5555-003 is a branch library of the OR5555 administrative entity.
B02 - Name of outlet. Official name of this public service outlet.
B03 - Outlet street address. Physical street address for this outlet (do not use mailing address). For bookmobiles, use the street address of the main/central library or administrative office.
B04 - Outlet city. Physical city for this outlet. For bookmobiles, use the city of the main/central library or administrative office.
B05 - Outlet ZIP code. Physical ZIP code for this outlet. For bookmobiles, use the ZIP code of the main/central library or administrative office.
B06 - Outlet county. For bookmobiles that serve multiple counties, please contact us.
B07 - Outlet phone number. For bookmobiles without a dedicated cell phone, please use the phone number of the main/central library or administrative office.
B08 - Outlet type code. Select one of the following:
A direct mail order service which provides books and other library materials. Books-by-mail typically serves rural residents, the disabled, the homebound, and others without access to another type of public library outlet. Requests for materials are usually received by mail and by telephone only. Only books-by-mail services that are housed separately from any other type of direct public service outlet (that is, central library, branches, or bookmobiles) should be coded here.
A branch library is an auxiliary unit of an administrative entity which has at least all of the following:
1. Separate quarters;
2. An organized collection of library materials;
3. Paid staff; and
4. Regularly scheduled hours for being open to the public.
A bookmobile is a traveling branch library. It consists of at least all of the following:
1. A truck or van that carries an organized collection of library materials;
2. A paid staff; and
3. Regularly scheduled hours (bookmobile stops) for being open to the public.
Note: A separate outlet record may be created for each bookmobile. You may wish to create separate outlet records for individual bookmobiles if (1) they have different addresses and/or (2) they have different Metropolitan Status Codes. Alternatively, a bookmobile outlet record may include more than one bookmobile.
This is one type of single outlet library (SO) or the library which is the operational center of a multiple-outlet library (MO or MA). Usually all processing is centralized here and the principal collections are housed here. Synonymous with main library.
Note: Each administrative entity may report either no central library or one central library. No administrative entity may report more than one central library. Where there are several co-equal outlets and no principal collection, report all such outlets as branches, not central libraries.
B09 - Outlet square footage. Provide the area, in square feet, of the outlet. This is the area on all floors enclosed by the outer walls of the library facility. Include all area occupied by the library, including those staff areas off-limits to the public. Include any areas shared with another agency or agencies if the library has use of that area. Do not include parts of facility not used for library services or library staff. Enter zero for bookmobiles.
B10 - Public service hours per year at this outlet. Report the number of annual public service hours for each branch and bookmobiles. Include the actual hours open for public service. For each bookmobile, count only the hours during which the bookmobile is open to the public, not the travel time between stops. For administrative entities that offer ONLY books-by-mail service, count the hours that the outlet is staffed for service. Minor variations in public service hours need not be included. Extensive hours closed to the public due to natural disasters or other events should be excluded from the count.
B11 - Number of weeks outlet was open. Report the number of weeks during the year that the branch or bookmobile was open to the public. Extensive hours closed to the public due to natural disasters or other events should be excluded from the count. For branches that offer ONLY books-by-mail service, count the weeks that the branch is staffed for service. The count should be based on the number of weeks that a branch or bookmobile was open for half or more of its scheduled service hours. Do not calculate based on total number of service hours per 28 year, but instead count the number of weeks the branch or bookmobile was open for at least half or more of its regularly-scheduled hours.
B12 - Wi-Fi situation at this outlet. Wireless Internet, or Wi-Fi, in this context is defined as a connection that visitors can use for free to connect to the Internet using their own personal devices. Please choose the one option that best describes this outlet's situation from the following options. If you choose "other," we will follow up with you at a later date for more information:
PLEASE NOTE: We have swapped the order of Questions B13 and B14 to mirror how the results display in the NDT tool.
B13 - Download speed of Internet at this location.
Please report internet download speed at this outlet. To achieve the most accurate results, please run the speed test when your outlet is closed to the public and network traffic (including staff computers & devices) is at a minimum. Use this Network Diagnostic Tool (NDT) from the Measurement Lab (screenshot below). The tool takes approximately 30-60 seconds to run, and displays both upload and download speed results in megabits/second when it is complete. Please enter numbers only (to 2 decimal points).
If you find that the NDT is not working on your network, please email us and we'll direct you to an alternative.
B14 - Upload speed of Internet at this location.
Same as above, but input your upload speed here.
B15 - Number of Weeks an Outlet Closed Due to COVID-19.
This is the number of weeks during the year that due to the Coronavirus (COVID-19) pandemic, an outlet building was physically closed and the public could not enter, when it otherwise would have been open.
NOTE: Round to the nearest whole number. If building did not close to the public due to the pandemic, enter zero. Totaling questions B15 and B16 should equal or be fewer than 52 weeks.
An outlet is considered physically closed when the public cannot access any library buildings or bookmobiles, regardless of staff access. A building can be physically closed but still offer virtual or “curbside” services outside the building.
B16 - Number of Weeks an Outlet Had Limited Occupancy Due to COVID-19.
This is the number of weeks during the reporting period that an outlet implemented limited public occupancy practices for in-person services at the library building in response to the Coronavirus (COVID-19) pandemic.
NOTE: Round to the nearest whole number. If building did not have a limited occupancy or similar practice due to the pandemic, enter zero. Weeks can be counted in both data elements 714 and 716 (that is, a library was open to the public and implementing limited occupancy practices in the same week).
Limited public occupancy practices can include reduced hours open, limits on the number of public members inside the physical building, appointment only on-site library use, visitor time limits, closed stacks or meeting rooms, etc.
B20 - Date of Building's Original Construction. Please enter the year only your library building was completed, as stated by the building permit or a historical record. If your library has multiple outlets, report for the main library here. If unknown, enter 0000.
B21 - Date of Building's Most Recent Structural (i.e. NOT Cosmetic) Remodel. Enter the year only for the date of your library's most recent structural remodel. A structural remodel involves more significant improvements than a cosmetic renovation. Generally, it includes moving walls and changing the property's floor plan, changes are significant enough to alter building facts such as the number of rooms, the addition of an elevator, increases of greater than 10% to the square footage, etc. If unknown, enter 0000.