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Oregon LSTA Grants

Help for applying and managing Library Services and Technology Act (LSTA) grant funds through the State Library of Oregon.

Nice job getting your project funded with a Library Services and Technology Act (LSTA) Competitive Grant through the State Library of Oregon! The LSTA Advisory Council and the State Library Board have recommended and approved your project for funding, and by doing so have identified your project as one of many activities that will help meet the goals of the State Library of Oregon's LSTA Program 5-Year Plan.

Please refer to information below throughout your grant project. If you have questions, please contact us at lsta.grants@state.or.us.

Key Dates

May Contracts issued. Contracts must be returned, signed, to the State Library before projects may begin.
July 1 Projects activities may start (as long as a signed contract has been received by the State Library).
Oct 31 Quarter 1 report due. May also submit claims for payment.
Jan 31 Quarter 2 report due. May also submit claims for payment.
Apr 30 Quarter 3 report due. May also submit claims for payment.
June 30 Project activities must end.
July 31 Final report due. Must also submit any final claims for payment.

Administering Your Grant

Measuring Outcomes

You will need to measure the outcomes of your grant project with the intended audience or group for which you have aimed to have an impact. For most of you, this will mean surveying your audience with a brief survey tool to see if your project has had its intended impact. The IMLS provides four different survey templates which can be used directly or adapted to fit the needs of your situation. The templates haven been created to serve one of two typical audiences: the general public or the library workforce. They have also been organized around broad, typical activities for LSTA grants: instruction (general public OR library workforce); content creation or acquisition (library workforce); or planning and evaluation (library workforce). 

Please use whichever template makes the most sense for your project, and if you have questions or concerns don't hesitate to contact us.

Acknowledging your funding source

Please include one or both of the following acknowledgments on all applicable program publicity efforts:

In English:

This (project, program, publication) is supported in whole or part by the Institute of Museum and Library Services through the Library Services and Technology Act, administered by the State Library of Oregon.

En español:

Este programa es patrocinado completamente o en parte por el Instituto de Museo y Servicios Bibliotecarios a través de la Ley de Servicios Bibliotecarios y Tecnológicos (LSTA), administrado por la Biblioteca Estatal de Oregón.

You are absolutely more than welcome to include State Library of Oregon and Institute of Museum and Library Services branding in your promotional materials. Below are just a couple of examples, but if you need more to work with please contact us and/or gather more branding resources from the IMLS.

Making Modifications

If you find that you need to make changes to your project and/or budget...

  1. Contact us so we can discuss the changes. Please reach out early on so we can help you find good solutions!
  2. Depending on the nature of your request, we may ask you to submit a Grant Modification Request form. This form will be reviewed by the State Librarian and possibly the State Library Board. As long as the scope or intended outcomes of your project are not significantly altered, your request will likely be approved quickly.

Submitting Reports

As stated in your grant contract, you'll be required to submit three quarterly reports and a final report on your project. These reports serve as a main mechanism for the State Library to monitor the project's progress, and to help you find solutions should a significant roadblock come up for you.

You can access and submit reports using the online grants portal that you used to apply for a grant. Simply log in using the account you've already created.

Getting Reimbursed

All LSTA grant funds are distributed to grantees by the State Library of Oregon through a reimbursement process. Your organization will be expected to expend funds locally and then submit periodic claims for reimbursement along with supporting documentation (receipts, timesheets, etc.).

Submitting claims

Claims for payment are submitted as part of the grant reports, and you will need to include all supporting documentation (timesheets, invoices, receipts, etc.). If you find you need to submit a claim at a different time, please contact us.

Payment method

Payments will be issued via paper check, unless your fiscal agent wishes to enroll your organization for Automated Clearing House (ACH)/direct deposit payments. If so, please complete this form from the State of Oregon's Department of Administrative Services.