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Account Activation Project

Information about the library account activation project for Oregon state employees

Account Activation Process

As of June 29, 2021, library accounts for state employees have changed from a registration process to an activation process. This includes both new users to the State Library and existing users.

Watch a demonstration of the account activation process:
screenshot of video landing image

There are two options to activate a library account.

  1. Activate Account Using "My Account"
    • Most state employees from the Executive Branch.
    • Exceptions are: Oregon Board of Psychologist Examiners, Oregon State Lottery, Columbia River Gorge Commission, Travel Information Council, Oregon State Board of Architect Examiners, State Landscape Architect Board, Oregon Board of Physical Therapy, Oregon Tourism Commission
  2. Activate Account Using "Alternate Account Activation" Form
    • State employees from the Judicial and Legislative Branches.
    • State employees from Executive Branch exceptions (Oregon Board of Psychologist Examiners, Oregon State Lottery, Columbia River Gorge Commission, Travel Information Council, Oregon State Board of Architect Examiners, State Landscape Architect Board, Oregon Board of Physical Therapy, Oregon Tourism Commission).
    • Fellows, interns, and contractors performing state work, who are not listed in Workday.

Activate Account Using "My Account"

Most state employees from the Executive branch will activate their library accounts as follows:

  • Click on the "My Account" link in the online catalog
  • Log in with OR number and default password:
    • username = OR number (example: OR0123456)
    • default password = last 4 digits of the OR number + OR (example: 3456OR)
  • Read the terms of service
  • Confirm email address
  • Check the "I agree to the terms of service" box
  • Click the "Activate" button
  • After login, update password and review address information
  • Update address information,* as well as any other updates that may be needed

*The Workday API provides primary agency addresses instead of local agency addresses (such as for branch offices).

PDF icon PDF handout with link to video, text, and text w/screenshots

Activate Account Using "Alternate Account Activation" Form

State employees from the Legislative and Judicial branches, as well as exceptions from the Executive branch, will activate their library accounts as follows:

  • Click on the "Alternate Account Activation" link in the online catalog
  • Fill out the information for the form
  • Review and agree to the terms of service
  • Submit the form
    (Library staff will be alerted when a form is completed to manually create your account)
  • Receive a notification email when your account is created
  • Log in with OR number and default password:
    • username = OR number (example: OR0123456)
    • default password = last 4 digits of the OR number + OR (example: 3456OR)
  • Read the terms of service
  • Confirm email address
  • Check the "I agree to the terms of service" box
  • Click the "Activate" button
  • After login, update password and review address information
  • If updates are needed, update your account

About Account Updates

If you update your library account, we recommend that you also verify/update your Workday account.

Our library system receives information from a Workday API every night, which matches on the OR number. This process creates provisional library accounts for new employees and updates existing library accounts when changes are reflected in Workday. But the reverse is also true. If Workday information is outdated, it will overlay some types of library account updates.

These library account fields are preserved:

  • Email address
  • Local work address
  • Work phone number

These fields are updated from the Workday API if differences are found:

  • Name (first, preferred, middle, last)
  • Agency code
  • Agency affiliation (agency name, etc.)
  • Position (job title, job classification)

This means that if your Workday account is not updated, some fields for your library account will revert to previous information.

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