State Library Email Lists

Hello Mailing List Admins/Owners,

The State Library is no longer hosting mailing lists.

Lists have been transitioned to DAS

DAS is hosting the mailing lists previously hosted by the State Library.

This InfoGuide contains content which includes: suggested alternatives and list owner responsibilities necessary to close out your list. 

Staff at the State Library are available to provide you with a "list of lists" we host fo your agency as well as the email addresses of the listowner(s)/admin(s) for each list.

Please consider the following when thinking about this sunset process:

• Is the list still being used?  If not, cant it be deleted by yourself or DAS IT staff?
• If the list is still active, is the list a one-way announcement type list ot a two-way communication type list?  We have included information regarding alternative options for both.
• Do you need the final subscriber list for for your list?
• Do you need the archives for your list?  These may be considered public records and a retention schedule might apply.

This information guide provides the steps needed to address some of the bullet points above including: deleting your list, obtaining subscriber addresses and obtaining as archive of your list postings.

Software Utilized

Mailman is the open source software we currently utilize. It is easily downloadable and can be installed and run at your agency. We can export your list’s current subscriber data which you could then, migrate over to a new service. Mailman is a good option for two-way communication type lists.

With one-way communication lists (newsletters, agency announcements) paid services such as Mailchimp or Granicus (GovDelivery) are options worth investigating. The State of Oregon has a contract with Granicus to in part, provide, this type of service.

If you have any questions or concerns, please contact:

-DAS IT Help Desk
dasit.servicedesk@support.das.oregon.gov​
503-378-2135