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State Library Email Lists

This InfoGuide is designed to assist mailing list administrators/owners and moderators manage their State Library hosted mailing lists.

Hello Mailing List Admins/Owners,

The State Library is no longer accepting requests to host mailing lists from non-library organizations and only hosts lists that meet the direct work of our agency. If you meet that criteria, please send an email requesting a list to: library.help@state.or.us.

List Transition is Well Underway

Another agency will be hosting the mailing lists currently hosted by the State Library. A transition plan is being developed to transfer the lists to the new agency. Upon transition, the State Library will discontinue hosting and frontline support of mailing lists. The transition plan is well underway and we anticipate the transition will be completed by the fall of 2018.  So, for now, your lists are status quo and will be maintained here at the State Library.

In the meantime, please examine your use of mailing lists and delete unused or dormant lists.  The Library can assist with exporting current subscriber addresses, as needed.

This InfoGuide contains content which includes: suggested alternatives and list owner responsibilities necessary to close out your list. 

Staff at the State Library are available to provide you with a "list of lists" we host fo your agency as well as the email addresses of the listowner(s)/admin(s) for each list.

Please consider the following when thinking about this sunset process:

  • Is the list still being used?  If not, cant it be deleted by yourself or Library staff?
  • If the list is still active, is the list a one-way announcement type list ot a two-way communication type list?  We have included information regarding alternative options for both.
  • Do you need the final subscriber list for for your list?
  • Do you need the archives for your list?  These may be considered public records and a retention schedule might apply.

This information guide provides the steps needed to address some of the bullet points above including: deleting your list, obtaining subscriber addresses and obtaining as archive of your list postings.

Software Utilized

Mailman is the open source software we currently utilize. It is easily downloadable and can be installed and run at your agency. We can export your list’s current subscriber data which you could then, migrate over to a new service. Mailman is a good option for two-way communication type lists.

With one-way communication lists (newsletters, agency announcements) paid services such as Mailchimp or Granicus (GovDelivery) are options worth investigating. The State of Oregon has a contract with Granicus to in part, provide, this type of service.

If you have any questions or concerns, please contact:

-Jerry Curry
jerry.w.curry@state.or.us
503-378-5008

edited: 07/30/2018

Secure Links in Chrome Browser

Important Information

Google Chrome Browser: Secure Links Update:

Mailman "mailing list" software will be updated to an https ("secure") URL later thus year when the service is transitioned to our new agency provider.  

The need to change to https is in response to Google Chrome’s announcement that beginning July 1, 2018, it will flag all http URLs as “not secure.” Our mailman site remains accessible, you will just see a warning to the left of the URL.

For additional information please visit:

Effective July 2018, Google's Chrome browser will mark non-HTTPS sites as 'not secure'.

Chrome will mark all HTTP sites as 'not secure' starting in July

There is a handy Google Chrome browser extension you can install that will switch sites from an insecure "http" to secure" https".  This will increase the security of your browsing. The extension is called HTTPS Everywhere and is available HERE.  Consult with your IT department on any local protocols prior to using or installing this tool.

A division of the State Library of Oregon | 250 Winter Street NE Salem, Oregon 97301 | Monday-Friday 8am-5pm | 503-378-8800 | library.help@state.or.us