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Public Library Statistical Report

Help for completing the annual Oregon Public Library Statistical Report.

Getting Started

Getting started with the 2020 Oregon Public Library Statistical Report

Important dates:

  • The 2020 statistical reporting period will open by early August, and is meant to capture data from July 1, 2019 through June 30, 2020.
  • The deadline to complete your library's report is now October 31.
  • State Library staff will follow up with you concerning any questions about your report by mid-December. 
  • You have until December 31, 2020, to request (in writing) any necessary changes to your submitted data. No changes will be made after that date.
  • Statewide 2020 data will be published on the State Library's website by the end of January 2021.
  • You may request a copy of your library's 2020 data at any point after it has been submitted.

To complete the 2020 report via our online survey tool, a username and password reminder will be sent to every Oregon public library director by early August 2020. If you'd like to access previous annual reports, or have forgotten your username and/or password, please email Ross Fuqua.

This guide has been updated as of July 28, 2020, and has up-to-date information and FAQs about the 2020 report. Please use the menu on the left to navigate through the various sections of the report instructions.

A blank sample 2020 survey and instructions from this online guide are available as PDFs below:  


Changes to this year's survey

What's new for 2020?

New (or significantly updated) questions for 2020 are highlighted throughout this guide in red.


COVID-19 related questions

New questions regarding COVID-19 closures, response, programs, and services can be found in Part CV - COVID-19 (at the end of the 2020 survey), as well as two questions that will be asked at the branch level (for libraries with more than one public service outlet).

For purposes of this survey, we will define the period of the pandemic as starting on March 8, 2020, the date of Governor Kate Brown's Executive Order #20-03 declaring a state of emergency, and going through the end of the reporting year, June 30, 2020.


Minimum conditions for Oregon public libraries

The passage of HB 2243 (effective January 1, 2020), articulates a set of minimum conditions that must be met locally for the State of Oregon to recognize public library entities. We've created a guide for helping your library work toward meeting these new minimum conditions.

For the 2020 Oregon Public Library Statistical Report, we've added the following questions:

10.08 Library's website. (Provide URL).

10.09 Library's statewide periodical resources (Gale) link. (Provide URL).

10.10 Library's statewide career & testing resources (LearningExpress Library) link. (Provide URL).

10.11 Library's collection management policy. (Provide URL).

10.12 Library's circulation policy. (Provide URL).

10.13 Library's patron confidentiality policy. (Provide URL).

Further instructions and FAQs for completing this new portion of the Statistical Report can be found here.


Fines

We've attempted to streamline, update, and simplify the data we ask related to library fines, as well as the optional question we ask regarding library position salaries/hourly wages. We've also moved these questions to Part 9 - Fines and Salaries.

For fines, we are now asking for data on:

  • Overdue fines for adult materials
  • Overdue fines for children's materials
  • Overdue fines for other material types

There is an option to choose "$0.00 - no fines" in the dropdown menu for each question, as well as a notes field to provide more context.

Salaries (optional)

For salary information, we are now asking for the bottom and top of hourly wage ranges for these typical positions (or their equivalents):

  • Library Director
  • Supervisory Librarian
  • Non-supervisory Librarian
  • Library Assistant
  • Library Clerk

Other new and/or updated questions

2.08 Library Board / District Board (formerly question 7.16). From these dropdown options, please choose the one that best fits your library's Board. The most critical difference between an advisory board and a governing board is that a governing board has hiring/firing, budgetary, and policy-setting authority over the library director. If you choose "other," we'll follow up with you for more information at a later date:

  • No board
  • Advisory board (elected)
  • Advisory board (appointed)
  • Governing board (elected) 
  • Governing board (appointed)
  • other

7.02 Reference transactions reporting method. Please choose one of these two options for how reference transactions are tracked:

  • Actual count (you track each transaction as it happens)
  • Estimate (using a sampling method)

8.03 Tell us about your library's wireless Internet (and B12 for multiple outlets). Wireless Internet, or Wi-Fi, in this context is defined as a connection that visitors can use for free to connect to the Internet using their own personal devices. Please choose the one option that best describes your library's situation from the following options. For library's with multiple branches, please report on the central/main library's Wi-Fi here, and report all other outlets under Question B12. If you choose "other," we will follow up with you at a later date for more information:

  • No Wi-Fi available at this location
  • Wi-Fi only during our open hours
  • Wi-Fi extends outside building, left on through evening hours (after library closes)
  • Wi-Fi extends outside building, on 24/7
  • other situation 

8.18 Library visits reporting method. Please choose one of these two options for how physical library visits are tracked:

  • Actual count (you track each visit as it happens)
  • Estimate (using a sampling method)

Structural changes to 2020 survey

At-a-glance: Changes to survey structure

We've made a number of changes to the survey structure in an effort to make it a bit easier for: 

  • libraries to complete; and
  • to re-purpose the statewide data to be used in other contexts.

Part 1 - General Information: no changes

Part 2 - Staffing and Volunteers: Questions about volunteers, friends groups, boards, and foundations (formerly in Part 7) have been moved here.

Part 4 - Expenditures: no changes

Part 5 - Collections: we are no longer collecting information on print serial subscriptions.

Circulation and Programs have been split into their own sections! 

Part 6 - Circulation & Collection Use: Questions about Library Hours and Library Visits have been moved to Part 8.

Part 7 - Programs: The optional salary survey questions have been simplified and are now in Part 9.

Part 8 - Technology and Facilities: Questions about Library Hours, Library Visits, and Library Square Footage are now all in this section. We have also added questions about reporting methods for Reference Transactions and Library Visits.

Part 9 - Fines and Salaries: Questions about library fines, as well as the optional salary survey (all formerly in Part 7) have been simplified and reordered here. The branch information formerly in Part 9 will be verified and updated outside of the survey tool (see below).

Part 10 - Administrative Information and Policies: new questions asking for links to the library website and relevant library policies have been added here.

Branch / Bookmobile data: For libraries with more than one public service outlet....in an effort to simplify the reporting process on these outlets, we'll ask your system to verify most branch-level data based on the previous year, as well as Wi-Fi connections, Internet speeds, and hours outside of the survey tool Collect (by either utilizing Google Sheets or emailing spreadsheets for you to send back to us -- more details to come!).

COVID-19: Questions regarding library closures, programs, and other services during the COVID-19 pandemic will be found in a separate section at the end of the 2020 survey.

Looking for older stats?

Looking last year's (2019) data and information?

The full data from 2019 is now posted on the State Library of Oregon's website, and the majority of this dataset has been submitted to the Institute of Museum and Library Services (IMLS), to be released with their national Public Library Survey (PLS) data at a later date.